MoveIT – Solution to Email Overload

MoveIT will help you with email overload!

That’s quite a statement. Let me qualify it. Unless you’re prepared to take extreme measures on your emails, no one can actually reduce the number of emails they receive. We can’t reduce the number of incoming emails, simply because we don’t control that. The easiest way to be able to handle these vast amounts of emails is to put systems in place. That’s it! That’s the solution! “Devise a system that works for you, and persevere.” If you find yourself after a couple of days, struggling to handle your emails, then you probably need a new system, as the one you’re using is clearly not working for you.

I have used many systems and have never been able to persevere in any one of them. Call me lazy if you want. They were just too much trouble. Until I found MoveIT!

MoveIT plugs easily into my Outlook. The download was quick, and installation takes less then 60 seconds. The idea behind MoveIT is so simplistic I didn’t believe it could work. But it did.
Once MoveIT installed, it created a button on the Outlook toolbar. All I had to do now is say to myself: “My inbox is my to do list”. If I finish reading an email, I either respond to it, or file it. This is where MoveIT comes into play. It knows where you file your emails. This Outlook Add-On has its own engine, where you can very easily create your own rules, of where emails go to.
I have folders for companies I work with on a regular basis, and folders for individuals. As an example: I work with a company called Mobelli.co.za. The rule I created in MoveIT says: if sender email address contains @mobelli.co.za then file it into Mobelli folder. It took me 5 seconds to create that rule. Here’s the trick! The filing happens ONLY when I choose to. Unlike Outlook rules & alerts, where emails are filed only when they are received or sent, MoveIT files your emails on request. Highlight one or multiple emails, press the MoveIT button on the toolbar, and voila. The emails are gone, and always to the same folders. I have over 100 folders. If this wasn’t automated, I would have to think where to file this email, and then drag it to the correct folder. If you do that right now, how many times have your finger slipped, and the emails is now filed “somewhere” there’s no way you can say to which folder it dropped. If it was an important communication, you’re going to spend in addition to the almost 20 seconds you spent filing the email manually another 4-5 minutes trying to find that damn email.

I now have over 150 rules (using MoveIT for over 5 months). When I started, my inbox had over 600 emails. It took me 30 minutes of using MoveIT and I had 20 emails in my inbox. That’s incredible!

Here’s a quick calculation: if you get 100 emails a day, and it takes you an average of 20 seconds to file each one, that’s 30 minutes a day you spend on filing. This equals 11 hours a month, or 121 hours a year. That’s 15 work days that you spend on filing emails!!! (here’s the calculation: 20 seconds x 100 emails = 33 minutes x 22 working days a month x 11 months working / 8 working hours a day = over 16 days – you need to divide the result by 60 minutes in an hour)

There are many more advantages to MoveIT. Try it for yourself. You won’t be sorry.
The download is free, and you can use MoveIT for free for 45 days. It only costs US$24.95, and well worth it.

 

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